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DISCLAIMER

Participant Agreement with QSMSports - dated 07 December 2009, updated 06 June 2010

I, [the person registering and participating]
agree to abide by the event rules [Laws of the Game]; and 
technical regulations of QSMSports; and
the State, National Sporting Associations rules under which the event is sanctioned;.

I agree to participate in accordance with the State, Federal laws; and
will accept and comply with Council, Police permit conditions.

By signing this agreement I am entering into a binding agreement for the entire length of the event and agree that event management has absolute authority regarding decisions effecting the administration and conduct of the QSMSports Event.

I agree to be solely responsible for all nominations and related fees payable for participant entry.

I understand the event has a zero tolerance policy and  a code of conduct to which I agree to comply as stated in event regulations on this web site and under the Sporting Body to which this event is sanctioned.
 
I accept that endurence events, races and sport has high risks associated with participation, knowingly that I may become injured through accident or otherwise; and will indemnify QSMSports, its officers, its officals, its crew from claim, or not participate.

QSMSports agrees to deliver event service accordingly upon payment of set fees and compliance with agreements.

____________________________________________________________________________

 PRIVACY POLICY -

QSMSports recognises that privacy is important and that individuals have a right to control their personal information. QSMSports acknowledges that providing personal information is an act of trust and QSMSports takes that seriously. Unless an individual gives QSMSports consent to act otherwise, the following Policy governs how QSMSports handles personal information of individuals.


HOW DOES QSMSPORTS COLLECT PERSONAL INFORMATION?

QSMSports will not collect personal information unless the information is necessary for one or more of its functions or activities. QSMSports will also only collect personal information by lawful and fair means and not in an unreasonably intrusive way.

 

QSMSports collects personal information in a number of different ways. QSMSports collects personal information from its new and existing members through Member Organisations through application and other forms. Personal information from non-members, who register for our events, is collected through registration or enrolment forms. QSMSports also collects personal information from online forms on our website.

 
 

WHAT PERSONAL INFORMATION DOES QSMSPORTS COLLECT?

The type of personal information we may collect from you generally comprises name, address, age group, gender, contact details (including phone, fax and email) and information, collected primarily for the following purposes, in the course of our business:-

  • Personal information of participants in sport events entered under our auspices, to effectively operate such events and for insurance purposes;
  • Personal information of our coaches, officials and volunteer crews, to effectively operate the events referred to and for insurance purposes;
  • Personal information of participants in corporate hospitality and events, so that we can analyse our market and, unless advised otherwise, for direct marketing purposes;
  • Personal information of participants in our various events, courses and competitions to contact in the event of an emergency, for insurance purposes and, unless advised otherwise, for direct marketing purposes;
  • Personal information of subscribers to our on-line newsletters, so that we can service those subscribers and, unless advised otherwise, for direct marketing purposes;
  • Personal information of customers of our on-line shop, so that we can service those customers and, unless advised otherwise, for direct marketing purposes.
  • As explained below, the reason we collect this information is so that we can provide you with our services, manage our relationship with you, communicate with you effectively and identify which of our services will best meet your requirements.

HOW IS PERSONAL INFORMATION USED?

The personal information collected from you by QSMSports is used to: provide you with our services. This will include use of personal information for establishing and maintaining your membership record (if relevant), or to enroll you in one of our courses, events or competitions; and/or notify you about services and promotions offered by us and our sponsors (whether you are one of our members, or someone who attends our courses, events or competitions, or someone else we have identified as possibly interested in our services).


Information provided will be used in various methods of communication namely but not limited too: direct mail, advertising, email, SMS, phone contact. We use the personal information we collect and store for the purposes we have either advised or for which we have obtained consent. We also carry out research using personal information from time to time, in order to improve our business and our products and services. The analysis is carried out using aggregated information, not information relating to specific individuals.
 
As a sporting body, QSMSports needs to enter into sponsorship arrangements with third parties from time to time. This will sometimes mean that QSMSports uses personal information about you to provide you with information about products, services and promotions offered by our sponsors. If at any time you do not wish to be notified about the products, services or promotions offered by our sponsors, please let us know. QSMSports does not provide personal information directly to sponsors.
 
 

WILL PERSONAL INFORMATION BE GIVEN TO ANYONE ELSE?

In the circumstances described below, personal information may be disclosed outside QSMSports.

  • Outsourcing - Personal information collected by QSMSports may be disclosed to third parties to whom QSMSports contracts out specialised functions (including mailing houses, printing companies and event organisers).
  • Insurance – Personal information collected by QSMSports will be provided to the insurer when required.
  • Club membership – Personal Information will be provided to clubs operating licenses for their audit requirements.
  • QSMSports does not sell, rent or trade personal information to or with third parties.

ACCESS AND CORRECTION

Under the Privacy Act, you have a right to seek access to information which QSMSports holds about you (although there are some exceptions to this). You also have the right to ask us to correct information about you which is inaccurate, incomplete or out of date. If you wish to exercise your right under the Privacy Act to seek access to the personal information that QSMSports holds about you, we ask that you contact the Office. The web site provides a un-subscribe function that you may use to control the various communications being sent to you. The un-subscribe tool manages registrations that we may have for you and may be individually or by group switched on and off as required. If you have numerous registration member names – then the un-subscribe tool will need to be used for each registration name.
 

IS PERSONAL INFORMATION STORED SAFELY?

QSMSports takes steps to ensure the security of personal information held by it from such risks as loss or unauthorised access, destruction, use, modification or disclosure. QSMSports only permits your details to be accessed by authorised personnel, and it is a condition of employment that QSMSports employees maintain the confidentiality of personal information.
 

NON-CUSTOMER INFORMATION

Sometimes, QSMSports needs to collect personal information about individuals who are not members, or who are not people to whom we would generally offer our professional services.
 

ONLINE PRIVACY ISSUES

QSMSports will apply this Policy to all personal information it handles, whether collected online or otherwise. To the extent that this Policy applies to online privacy issues, it is to be read as forming part of the terms of use for our website. This clause is intended to provide more information about privacy for the users of our website. Online collection of personal and non-personal information - QSMSports collects personal information through our website. Our website also collects other information which may or may not be personal information. For each visitor to our website, our server automatically recognises and stores your “address” (e.g. your domain name or Internet protocol address), the type of your Internet browser, and the address of the site which “referred” you to our website and click stream data. In addition, our website may use cookies to track usage of our web site. Most web browsers are set by default to QSMSports cookies. However, if you do not wish to receive any cookies you may set your browser to either QSMSports or refuse cookies. Please note that rejecting cookies may mean that not all the functions on the website are available to you. We use cookies for tracking the statistics of our website. This allows us to better understand our users and improve the layout and functionality of our website. This tracking is conducted in such a way to ensure the anonymity of visitors – in this context the cookie may identify your computer – but it should not identify you. Links to other websites - Sometimes our website contains links to third party websites, for your convenience and information. When you access a non- QSMSports website, please understand that QSMSports is not responsible for the privacy practices of that site. We suggest that you review the privacy policies of each site you visit.

CONTACTING QSMSports

If you have any questions or comments about this privacy policy, or if you wish to complain about how we have handled personal information about you, please contact:

(a) By telephone: 07 3124 6099 or

(b) By facsimile: 07 3373 8077 or

(c) By e-mail: office@qsmsports.com
 
 QSMSPORTS PTY LTD owns and operates this website. All event entry fee and merchandise costs are in Australian Dollar denomination.






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